Accounts & roles

Provenance supports three primary account roles, each with different capabilities and subscription plans.

Roles

Artist

Artists can:

• Add and manage their own artworks
• Issue certificates of authenticity (COAs)
• Create public profiles and publish creator websites
• Apply to open calls and search for grants
• Use CRM and mailing list tools (with subscription)

Collector

Collectors can:

• Catalog artworks in their collection
• Toggle artwork visibility (public/private)
• Request provenance research
• Follow artists and favorite artworks

Gallery

Galleries can:

• Manage multiple artist profiles (with artist consent via claims)
• Invite team members with role-based permissions
• Create and publish exhibitions
• Run CRM, mailing list, and operations workflows
• Post artworks on behalf of represented artists

Profiles vs accounts

Your account is your login identity. Profiles are public-facing personas — an artist CV page, a gallery page, etc. One account can have multiple profiles.

Manage profiles at /profiles.

Gallery team access

Galleries can invite team members with granular permissions:

See Artists & profiles for profile claims and team setup.

Admin access

Platform administrators have access to /admin for analytics, user management, and API key issuance. Admin status is granted manually via accounts.public_data.admin.

Subscription & trial

• New OAuth sign-ups receive a 14-day trial.
• Subscription plans are role-based (artist, collector, gallery).
• Manage billing at /subscription or via the Stripe customer portal.

Some features require an active subscription:

• Grants AI assistant
• Opportunities AI assistant
• Operations module
• CRM (for some roles)

See Billing for plan details.